ZMD is committed to protecting your privacy and maintaining the security of any personal information received from you.
Who are we?
We are ZMD, a company registered in England with company number 13178408. We are commonly known as ZMD.
What laws apply to our processing of your personal data?
ZMD has a legal duty to protect your personal data under data protection laws, including the General Data Protection Regulation 2016 and the Data Protection Act 2018.
As you browse our website, your visit is automatically logged. This includes information such as the browser brand, operating system you use, and the date and time of your visit. This data is collacted by our log analysis tool as part of our web site visitor statistics. You are not personally identifiable. All websites will perform this type of visitor logging.
Personal data - enquiry
Where you provide us with your name, e-mail address or other personal information on this site, e.g. when you register an enquiry, this information will be stored in our database for the purpose of contacting you in line with the mode expressed on the input form. For example, by email or telephone.
Personal data - booking
To make a booking using our website, we will ask you for personal information. As a minimum, this will include your name, address (including country of residence), date of birth, contact details, such as your email address and telephone number and your car registration. We will also ask you for payment details, so that you can pay for your booking.
In addition to the information we collect during registration, we may also collect the following information whilst you are a customer or when you access the website:
- information you provide to us in any correspondence and a record of any correspondence that has taken place between you and us through any of our communication channels.
- information about any possible fraudulent, criminal or anti-money laundering activity which our systems may detect.
- information about your booking patterns, for example dates of your trips and departure locations.
How do we use information about you?
When we process personal data, we will have made a judgement about the legal basis upon which it is processed. This is a requirement of data protection laws. The legal basis for our processing of personal data depends upon the specific personal data and processing concerned. It includes your consent (for example, for third party marketing communications), fulfilling contracts (for example, in relation to the processing of bookings made by you), our legitimate interest (for example, fraud prevention) and legal obligations (for example, if a court legally asks us to provide certain information).
When you accept ZMD terms and conditions you consent to certain checks being made.
The information that has been collected by us (as described in the sections above) may be used for the following purposes:
- to assist with general account management, including the setup of the booking and other operational actions such as management of customer queries;
- to process any banking or online payment transactions relating to bookings you might make;
- to provide you with the most suitable information around promotional offers and events in line with the marketing preferences you have chosen (see the next section ‘Marketing communications’ for more details);
- to assist third party advertisers or advertising networks to promote advertisements that they consider you may find interesting (see the next section ‘Marketing communications’ for more details);
- personal data may be aggregated and anonymised to give trends and themes and you may receive targeted communications based upon the overall analysis;
- as part of our commitment in providing customers with the best service possible, this information may be used as part of internal assessments around the quality of the services we provide;
- research around customer activity and our products (including customer surveys);
- to detect and prevent fraud;
- to ensure we comply with legal and regulatory duties;
- to ensure that content from our website is presented in the most effective manner for you and your device;
- to run our business in a professional and efficient manner.
We particularly want to draw your attention to our use of your personal data to send you information about promotional offers (for example, limited time discounts at particular airports), technical updates and new site features. Depending upon your marketing preferences we may also share some of your personal details with advertisers and advertising networks, to enable them to promote our products and services to you through other media, for example social media sites.
When you make a booking you will have the opportunity to select your marketing preferences. You can change your preferences at any time.
If you wish to unsubscribe, please select the “Click this link to unsubscribe” option at the foot of any promotional email that you may receive from us to prevent any future promotional marketing being sent to you via email. You can also email us at email@example.com
With whom might we share information about you?
ZMD does not sell, rent or exchange your personal information with any third-party for commercial or other reasons.
ZMD uses temporary cookies (small text files stored on a computer). We use them to identify you in a coded form, not using your personal information, to enhance the experience when you browse the site and to make future improvements to the site.
Can we use them?
Cookies for web metrics
Cookies help us to provide you with a good experience when you browse our website. They are vital to the basic performance of our website. Cookies enable critical authentication and validation, session management, and fraud prevention in addition to enabling us to remember the settings you may have previously applied, such as language or location.
We use this information to make our website better and deliver a better service to our customers.
Cookies from social networks
Third Party Cookies
For more detailed information about cookies please visit www.allaboutcookies.org.
How long do we keep information about you?
We will process your personal data in accordance with the provisions above whilst you are a customer of ZMD.
We may retain some of your personal data for up to seven years following you ceasing to be a customer, in order that we can comply with laws that apply to us. During this time we will not use your personal data, except as necessary for us to comply with laws.
Even if we keep your personal data for up to 7 years, we will only send you marketing communications in line with the guidance in the above section ‘Marketing communications’.
Your rights under data protection law
You benefit from a number of rights in respect of the personal data we hold about you. We have summarized your rights below, and more information is available from the Information Commissioner’s Office website (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/). These rights apply for the period in which we process your data.
Under certain circumstances, by law you have the right to:
- request access to and obtain a copy of your personal information (commonly known as a “data subject access request”);
- request correction of the personal information that we hold about you should any information be incomplete or inaccurate;
- request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below);
- object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes;
- request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it;
- request the transfer of your personal information to another party.
If you wish to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the ZMD Data Protection Manager at firstname.lastname@example.org
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, the Company may charge a reasonable fee if your request for access is clearly unfounded or excessive.
Where you make a request in respect of your rights we will require proof of identification. We may also ask that you clarify your request.
Automated decision making
Automated decision making means making a decision solely by automated means without any human involvement. This would include, for example, an online credit reference check that makes a decision based on information you input without any human involvement. You can object to automated decision making, however if this means we cannot complete our processes it may mean that we’re not able to offer you the full range of our services.
We don’t carry out any automated decision making using your personal data.
What to do if you want to complain about the processing of information about you
If you have a complaint about how we are processing your personal data, please get in touch with our ZMD Data Protection Manager at email@example.com who will review your complaint with you.
If you are dissatisfied with the way we have handled your personal data and we are unable to resolve the matter for you, you may take your complaint to the relevant supervisory authority (in the UK, the Information Commissioner’s Office). Further details can be found via the Information Commissioner’s Office website at www.ico.org.uk.
Changes to our policy
Should changes be significant, we will get in touch by email to draw your attention to the relevant changes.
Getting in touch with us
21 Hyde Park Road, Leeds, England, LS6 1PY